Our Legal Notice

1 - Website Presentation

• This website is the property of Emitech SAS, registered in the Trade and Companies Register under number 344 545 645, with its registered office located at ZA de l'Observatoire - CAP 78 - 3, rue des Coudriers - 78180 Montigny le Bretonneux.

• The publication director of this website is Jean-Marc ROGI, in his capacity as Marketing & Communication Manager.

• The website hosting and maintenance are provided by GANDI SAS, with its registered office located at 63-65 boulevard Massena, Paris (75013) FRANCE.

2 - Rights Information

• The content on this website (including trademarks, domain names, texts, graphics, logos, sounds, photographs, illustrations and animations) is the property of Emitech or is used with the authorization of the respective rights holders. Some visuals may be generated using artificial intelligence tools; they are identified as such when required and are used by Emitech in accordance with applicable rights and associated licences.
• The protection of this website falls under applicable national and international intellectual property legislation. Consequently, any partial or total reproduction, use and/or modification of this website without prior agreement from Emitech may constitute an act of infringement that may incur the civil and criminal liability of any offender.
• Under the applicable law relating to data compilations, any extraction or attempted extraction of information databases from this website may likewise incur the civil and criminal liability of any offender.
• Emitech does not guarantee that the information published on its website is at all times complete, accurate and up to date, and disclaims all liability for the use made by visitors of the content of this website.
• Links to other websites do not in any way prejudge the validity of the information contained therein and do not necessarily imply that our company supports a particular company, its products and/or services. Emitech disclaims all liability for the content of these websites and for the use made of them by visitors.

3 - Personal Data

Emitech is committed to ensuring that the collection and processing of your data, carried out from the website www.emitech-group.com, comply with the General Data Protection Regulation (GDPR) and the French Data Protection Act (Loi Informatique et Libertés).

• The management of personal data falls within the legal framework defined by Article 34 of the French Act No. 78-17 of 6 January 1978 on Information Technology, Data Files and Civil Liberties, and by European Regulation 2016/679.
• You have the right to access and rectify your personal data. These requests can be made by email via our contact form or by letter addressed to the publication director (Emitech - ZI de la Vallée du Salaison - 145, rue du Massacan - BP 25 - 34741 Vendargues Cedex).
• The personal data collected on this website is in no case transferred, whether free of charge or for a fee, to any third-party individuals or legal entities.
• For any information or to exercise your data protection rights regarding the personal data processing managed by Emitech, you may contact its Data Protection Officer (DPO): DPO Consulting (dpo@emitech-group.com).

3.1 - Scope

This personal data protection policy applies to all personal data processing carried out by any company of the Emitech Group, relating to external individuals.

3.2 - Personal Data Definitions

In this personal data protection policy, the following terms have the following definitions:

• Personal data: Information relating to an identified or identifiable natural person.
• Processing: Any set of operations applied to personal data, such as collection, recording, use, transmission or communication.
• Data controller: A natural or legal person, department or body which, alone or jointly with others, determines the purposes and means of the data processing.
• Processor: A natural or legal person, department or body which processes personal data on behalf of the data controller.
• Recipient: A natural or legal person, department or body which receives personal data, whether or not it is a third party.

3.3 - What personal data do we collect, why and how do we use it?

In order to provide you with certain services, with your prior consent, the Emitech Group may ask you to provide personal data, for example, to respond to a contact request, follow up on a job application, or send a newsletter. We may therefore collect and process all or some of the following data:

• Your contact details: postal address, email, phone number,
• Your identity: first name, surname, title, date of birth, job title, email address,
• Your application information: CV, cover letter, interview notes,
• Your computer data: IP address, etc.
• Any specific information you may provide to us through the services offered on our websites,

The mandatory nature of the information you must provide is generally indicated at the time of data collection on the corresponding forms by an asterisk.

In all cases, the Emitech Group ensures that the personal data collected and processed is relevant, adequate, not excessive and strictly necessary to achieve the purposes that have been previously determined.

• Newsletter subscription and information emails
  • Types of data collected
    • Email address
    • Surname and first name
    • Company name
    • Postal code (for geolocation purposes)
  • Purposes of use
    • To send you promotional messages about our activities (when you have requested this)
    • To maintain an up-to-date list of contacts who do not wish to be contacted
    • To carry out analyses or collect statistics
  • Legal basis
    • Consent: No promotional messages will be sent to you unless you have agreed to receive them
    • Legitimate interest: To personalise our promotional messages and understand their effectiveness
    • Compliance with a legal obligation: To keep your contact details on a list of contacts who do not wish to be contacted

• Entering into a specific contract
  • Types of data collected
    • Email address
    • Surname and first name
    • Postal address
    • Title
    • Company name
    • Phone number
    • Billing details
  • Purposes of use
    • To create and manage our supplier/service provider records
    • To manage contracts, purchase orders, deliveries, invoices and accounting
  • Legal basis
    • Performance of a contract: To manage the contractual relationship between us

• Online browsing
  • Types of data collected
    • Data relating to your use of our website: the page viewed before accessing our site, the pages viewed on our site, the duration of your visit
    • Technical information: IP address, browser information, device information
  • Purposes of use
    • To ensure the proper functioning of our website: correct display of content, interface personalisation, website improvement
    • To optimise the structure of our website
    • To ensure the security and safety of our website
    • To produce statistics: improve our services, understand how you discovered our website
  • Legal basis
    • Legitimate interest: To ensure the proper functioning, security and continuous improvement of our website
    • Consent: For cookies that are not necessary for the operation of our website

• Information requests
  • Types of data collected:
    • Surname and first name
    • Email address
    • Title
    • Company name
    • Phone number
    • Other information shared regarding your request
  • Purposes of use:
    • To respond to your information requests
    • For statistical purposes
    • To send you a quote when you request one
  • Legal basis:
    • Consent: To process your information request
    • Performance of a contract: To provide you with the information required under an existing contract
    • Legitimate interest: To better understand the needs and expectations of our users

• Job applications
  • Types of data collected
    • Identification information
    • Contact details
    • CV (qualifications, previous employment, etc.)
    • Notes taken during interviews
  • Purposes of use
    • To review applications
    • To manage the recruitment process
    • To recruit candidates
  • Legal basis
    • Consent: To process your application
    • Legitimate interest: To find the best candidate matching our job vacancies

• Conversational assistant (Chatlab)
  • Types of data collected
    • Content of messages that you voluntarily enter into the conversational assistant
  • Purposes of use
    • To answer your questions and information requests
    • To improve the skills and relevance of the conversational assistant's responses
  • Processing conditions
    • The conversational assistant does not collect any directly identifying data (name, email address, etc.). Conversations are anonymous by nature and are not linked to an identified or identifiable user.
    • The exchanged content is kept exclusively within the Emitech Group and is neither sold nor transferred to third parties.
  • Legal basis
    • Legitimate interest: To facilitate access to information and continuously improve the quality of the service offered to visitors
    • Consent: The use of the assistant involves the voluntary transmission of information by the user

3.4 - Data Recipients

The Emitech Group only shares your personal data with authorised and identified recipients, in accordance with the provisions of applicable regulations.

The Emitech Group may in particular grant access to your personal data to companies within its group, to its partners and to any third-party service providers, acting as processors, to carry out services relating to the Emitech Group's IT services and applications (including hosting, storage, data processing, database management and IT maintenance services).

These third-party providers, who act only on instructions from the Emitech Group, will only have access to your personal data to fulfil the purposes determined at the time of data collection and will be bound by the same security and confidentiality obligations as the Emitech Group.

3.4bis – International Data Transfers

Some of our technical service providers may process data concerning you outside the European Economic Area (EEA), particularly in the United States, in connection with the following services:

• Google LLC (Google Analytics) — audience analysis
• Microsoft Corporation (Clarity) — behavioural analysis
• Vimeo Inc. — video hosting/playback

Where such transfers to a third country take place, they are governed in accordance with Articles 44 to 49 of the GDPR, by means of:

• an adequacy decision where applicable, in particular the EU-U.S. Data Privacy Framework (European Commission decision of 10 July 2023) for certified American providers;
• and, failing that, appropriate safeguards such as Standard Contractual Clauses (SCCs) adopted by the European Commission (Decision (EU) 2021/914), supplemented where necessary by additional measures.

3.5 - Data Retention

The Emitech Group only retains your data for the duration necessary for the purposes for which it was collected and in compliance with applicable legislation.

3.6 - Security

The Emitech Group ensures the security of your personal data by implementing enhanced data protection through the use of physical and logical security measures.

3.7 - Users' Rights

In accordance with applicable data protection legislation, you have a number of rights regarding the collection and processing of your personal data, namely:

• right of access,
• right to rectification,
• right to erasure,
• right to restriction of processing,
• right to data portability,
• right to object,
• right to withdraw your consent at any time, when the processing is based on consent,
• right to lodge a complaint with the CNIL.

To exercise these rights, you may send a request to our DPO (dpo@emitech-group.com).

4 - Cookies

A "cookie" is a small file, generally consisting of letters and numbers, sent by the web server to the cookie file of the browser located on your storage device (hard drive, SSD, etc.).

Without your consent, the only essential cookie placed on your device is "tarteaucitron", associated with the domain .emitech.fr, which is used to manage your cookie consent preferences.

4-1 Cookies and Browsing Tracking Tools

It is important for our services to have tools to measure our website traffic in order to improve the user experience.

The following cookies are directly associated with our website (domain .emitech.fr)

Matomo

This tool is recommended by the CNIL and configured to comply with GDPR requirements. Matomo is used to analyse audience and user behaviour on our website, in order to improve the user experience and optimise our content. The statistical information provided by this tool is less precise than that collected through Google Analytics but serves the same purpose of website optimisation.

• _pk_id.*: Used by Matomo to store the user identifier - Expiry: 13 months
• _pk_ses.*: Used by Matomo to temporarily store session information - Expiry: 30 minutes

Google Analytics

Google Analytics is used to analyse traffic and user behaviour on our website, in order to improve the user experience and optimise our content.

• _ga: Used by Google Analytics to distinguish users - Expiry: 12 months
• _ga_*: Used by Google Analytics to store and count page views - Expiry: 12 months

Clarity

Clarity is used to analyse user interaction with our website by recording sessions and providing heat maps. This helps us understand how users navigate our website, identify problem areas and improve the overall user experience.

• _clck: Used to store the user's browsing history and behaviour on the website - Expiry: 12 months
• _clsk: Used to store and combine all page views by a user in a single logging session - Expiry: 1 day

4-2 Third-Party Cookies 

Cookies allow the website to provide enhanced functionality and personalisation, such as embedded videos. They may be set by third-party providers whose services we have added to our pages.

• __cf_bm: Used by Cloudflare to distinguish human users from bots - Domain: vimeo.com - Expiry: 30 minutes
• _cfuvid: Used by Cloudflare to manage traffic limits - Domain: vimeo.com - Expiry: Session
• player: Used by Vimeo to store video player preferences - Domain: vimeo.com - Expiry: 12 months
• vuid: Used by Vimeo to uniquely identify video player visitors - Domain: vimeo.com - Expiry: 13 months

To accept all cookies, reject them or choose which ones to enable, click one of the three buttons on the banner displayed at the bottom of the page, which looks like this image

Once you have made your initial choice, you can change it by clicking the button at the bottom right of the page, which looks like the following image:

The window allowing you to precisely choose your cookies also provides access to links to the privacy policies of the relevant third parties.